How to Add Word’s Accessibility Checker to your Quick Access Toolbar

Did you know Microsoft Word has its own internal accessibility checker? In this tutorial, you’ll see how to add Word’s Accessibility Checker to your Quick Access Toolbar so it’s always available. This helps you keep your documents more accessible since you can check them more frequently for issues.

Your Quick Access Toolbar and instructions look different based on which version of Word you have installed. So, we’ll provide multiple sets of instructions to cover multiple versions.

Which version of Word do you have installed?

• Word 2019
• Office/Microsoft 365 – Word
• Microsoft Support Resources
• Related Tutorials

Word 2019

Example End Result:

The left-most icon shown is the Accessibility Checker tool.

Word 2019 – Adding the Accessibility Checker to your Quick Access Toolbar:

1. Click the down arrow at the top-left of Word to customize your Quick Access Toolbar.
   
2. Select More Commands… near the bottom of the resulting drop-down menu.
   
3. In the Word Options dialog window, change the Choose commands from drop-down selection from Popular Commands to All Commands (or Review Tab).
   
4. In the alphabetical list on the left, find Accessibility Checker, select it, and click the Add >> button. This adds the Accessibility Checker command to your current list shown on the right.
   
5. Order your toolbar list using the up and down arrow buttons on the right. (Top-to-bottom equals left-to-right respectively in your Quick Access Toolbar.)
6. Click the OK button to save your changes.

Now, you will always see the Accessibility Checker icon at the top-left of Word, no matter where you go in the ribbon. This is how yours could look after making the update.

Note: You can also find the Accessibility Checker button within Word’s Review tab in the ribbon. However, having it in your Quick Access Toolbar provides a quick way to use it frequently.

Office/Microsoft 365 – Word

Example End Result:

The Check Accessibility command and icon are at the left in the Quick Access Toolbar.

Office/Microsoft 365 – Adding the Accessibility Checker to your Quick Access Toolbar:

1. Click the down arrow to the right of your Quick Access Toolbar to customize it.
   
2. Select More Commands… near the bottom of the drop-down menu.
   
3. In the Word Options dialog window, change the Choose commands from drop-down selection from Popular Commands to All Commands (or Review Tab).
   
4. In the alphabetical list on the left, find Accessibility Checker, select it, and click the Add >> button. This adds the Accessibility Checker command to your current list shown on the right.
   
5. Order your toolbar list using the up and down arrow buttons on the right. (Top-to-bottom equals left-to-right respectively in your Quick Access Toolbar.)
   
6. Click the OK button to save your changes.

Now, you will always see the Accessibility Checker icon and text in your Quick Access Toolbar, no matter where you go in the ribbon. This is how yours could look after making the update.

Microsoft Support Resources

• Customize the Quick Access Toolbar
• Use Keyboard to Customize the Quick Access Toolbar
• Improve Accessibility with the Accessibility Checker

Related Tutorials

• How to Create an Accessible Word Document
• How to Add a Document Title into a Word Document or PDF